About the role

We're seeking a detail-oriented Project Coordinator  to join our client's project team on a 6 month full-time temporary assignment. This role offers a blend of project controls and contract support, ensuring smooth financial, administrative, and operational processes. Hybrid working arrangements are available, alongside a competitive hourly rate.

BENEFITS:

• 6-month contract with full-time hours.
• Hybrid working for flexibility.
• A competitive hourly rate.
• Opportunity to work on a significant project, gaining valuable experience in both project and contract support.

RESPONSIBILTIES:

Project Controls Support

• Manage monthly invoicing (4th-6th day of the month).
• Monitor and process project emails daily, with a focus on month-end.
• Prepare, send, and file invoice reminders, PDFs, and endorsement emails in SharePoint.
• Review invoices and support AIP certifying.
• Work closely with the Project Controls Lead to address invoice outliers.
• Assist with contract management by maintaining a monthly contract vs. actual register.
• Monitor and action requests via the project Hub.
• Support onboarding and offboarding processes for external users.

Contract Support

• Manage supplier set-up and associated forms.
• Collate due diligence documentation (COI forms, insurance certificates, etc.).
• Maintain and update project contract registers, including contract numbers, variations, and insurance renewals.
• Support the preparation of Decision Records (PDRs, CDRs, VDRs).
• Assist with actions relating to contract variations, new contracts, and queries.

SKILLS & EXPERIENCE:

• Previous experience in a project coordination, finance support, or contract administration role.
• Strong organisational skills with high attention to detail.
• Confident in managing multiple priorities and deadlines.
• Comfortable working independently while supporting wider project teams.
• Proficient with Microsoft Office Suite; experience with SharePoint and project systems an advantage.

If this sounds like your next opportunity, we would love to hear from you.

Don't miss this opportunity. Applications will be reviewed as they are received.

The recruitment for this role is being managed by PN Personnel. For more information, please feel free to contact Robyn on 06 280 2401.