We are looking for a highly organised Project Coordinator  for a 6-month contract to provide essential support across project controls, digital systems, and contract administration. If you enjoy variety in your day and thrive on keeping things running smoothly behind the scenes, this is a fantastic opportunity to be part of a dedicated and dynamic team.

RESPONSIBILTIES:

Project Controls & Finance Support

• Manage monthly invoicing processes and ensure timelines are met.
• Monitor dedicated email inboxes for invoicing and action requests.
• Prepare invoice reminder communications and ensure accurate documentation is filed.
• Check and certify invoices, and support reviews of any billing anomalies.
• Maintain tracking sheets comparing contract values with actual spend, in collaboration with project leads.

Digital Coordination Support

• Monitor support inboxes and action system access requests.
• Process onboarding and offboarding forms for external users.
• Work closely with internal support teams to ensure requests are completed efficiently.

Contract Administration

• Assist with supplier onboarding and manage required documentation.
• Collate due diligence items including insurance certificates and compliance forms.
• Maintain up to date contract registers, including variations, updates, and renewals.
• Support the preparation and tracking of contract related records and forms, including change requests and approvals.

SKILLS & EXPERIENCE:

• Experience in administration or coordination roles, ideally within project or contract environments.
• Excellent time management and attention to detail.
• Strong communication skills and confidence managing email correspondence.
• Proficiency with Microsoft Office and document management systems (e.g. SharePoint).
• A proactive and adaptable approach to working across different teams and priorities.

The recruitment for this role is being managed by PN Personnel. For more information, please feel free to contact Robyn Bills on 06 280 2401.